Administrative Assistance
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- Arrangement of all General Meetings of the strata corporation. This includes:
- booking facility rentals where necessary
- preparing and distributing notices and agendas
- providing voting ballots and proxy forms
- recording attendees and proxy holders
- ensuring meetings are conducted in accordance with the Strata Property Act
- preparing and distributing meeting minutes
- Preparation and distribution of strata council meeting minutes as directed by the strata council
- Preparation and distribution of notices and business correspondence as required by the strata council
- Preparation and retention of required documentation for the sale of a strata lot
- Attending to records management as required by the Strata Property Actand strata corporation’s bylaws, including maintaining:
- minutes of General Meetings and strata council meetings;
- list of strata council members
- lists of owners, tenants (including assignments of owner’s rights) and mortgagees
- consolidated bylaws and rules
- insurance policies and appraisals
- books of account
- annual Operating and Contingency Reserve Fund budgets
- trade and employment agreements
- legal and arbitration decisions
- tax returns
- ¾ vote and unanimous vote resolutions
- informational material to owners and tenants
