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• Maintenance of separate trust account(s) in the name of each client
• Collection of monthly strata fees and special levies, penalties, parking, storage, laundry and miscellaneous charges, where appropriate. This includes:
  • executing electronic bank transfers
  • notifying owners of strata fees, special levies and other charges
  • sending reminder letters in advance of post-dated cheque payments expiring
  • posting payments to each owner’s account and maintaining accurate accounts receivable
  • initiating collection of overdue accounts, including correspondence, providing advice to the strata council and, if necessary, arranging for the filing of liens and court-ordered sale proceedings
• Payment of approved trade and supplier invoices, employee, payroll and contractual obligations. This includes:
  • coding invoices for processing and financial statement preparation
  • preparing, signing and issuing cheques on behalf of the strata corporation
• Preparation of monthly operating statements. This includes:
  • balance sheet
  • statements of receipts and disbursements for both the Operating and Contingency Reserve Funds
  • general ledger listing
  • accounts receivable listing by owner
  • copy of bank statement and reconciliation
  • copies of paid invoices
• Preparation of annual Operating and Contingency Reserve Fund budgets itemizing projected revenues and expenditures for approval by the strata council and strata corporation.

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• Maintenance of separate trust account(s) in the name of each client
• Collection of monthly strata fees and special levies, penalties, parking, storage, laundry and miscellaneous charges, where appropriate. This includes:
  • executing electronic bank transfers
  • sending reminder letters in advance of post-dated cheque payments expiring
  • posting payments to each owner’s account and maintaining accurate accounts receivable
  • initiating collection of overdue accounts, including correspondence, providing advice to the strata council and, if necessary, arranging for the filing of liens and court-ordered sale proceedings
• Payment of approved trade and supplier invoices, employee, payroll and contractual obligations. This includes:
  • coding invoices for processing and preparing financial statements
  • preparing, signing and issuing cheques on behalf of the strata corporation
• Preparation of monthly operating statements to include:
  • balance sheet
  • statements of receipts and disbursements for both the Operating and Contingency Reserve Funds
  • general ledger listing
  • accounts receivable listing by owner
  • copy of bank statement and reconciliation
  • copies of paid invoices
• Preparation of annual Operating and Contingency Reserve Fund budgets itemizing projected revenues and expenditures for approval by the strata council and strata corporation.

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• Arrangement of all General Meetings of the strata corporation. This includes:
  • booking facility rentals where necessary
  • preparing and distributing notices and agendas
  • providing voting ballots and proxy forms
  • recording attendees and proxy holders
  • ensuring meetings are conducted in accordance with the Strata Property Act
  • preparing and distributing meeting minutes
• Preparation and distribution of strata council meeting minutes as directed by the strata council
• Preparation and distribution of notices and business correspondence as required by the strata council
• Preparation and retention of required documentation for the sale of a strata lot
• Attending to records management as required by the Strata Property Actand strata corporation’s bylaws, including maintaining:
  • minutes of General Meetings and strata council meetings;
  • list of strata council members
  • lists of owners, tenants (including assignments of owner’s rights) and mortgagees
  • consolidated bylaws and rules
  • insurance policies and appraisals
  • books of account
  • annual Operating and Contingency Reserve Fund budgets
  • trade and employment agreements
  • legal and arbitration decisions
  • tax returns
  • ¾ vote and unanimous vote resolutions
  • informational material to owners and tenants

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• Liaison and supervision of employees, contractors and trades engaged by the strata corporation
• Attending to emergency situations and any required insurance claims submissions
• Maintenance of arm’s length, working relationships with reliable and efficient trades in order to carry out repairs and maintenance to common property during routine and emergency situations
• Purchase of necessary supplies and materials at discounted rates when available

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